Addressing A Cover Letter

Addressing A Cover Letter. Not doing so is unprofessional. Considering that hiring managers receive countless emails daily, you want to make sure that yours is a job application immediately.

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That doesn’t mean you should address your cover letter to them. To address a cover letter correctly, you will need to make sure you have an appropriate salutation paired with the correct title/honorific. Here are the most common ways to address your cover letter to an unknown person:

Avoid hello, hi, dear sir or madam, and to whom it may concern letters.


But, if you don’t know the name of the person receiving your resume and cover letter, you do have options: To address a cover letter without a name, use some variation of, dear software team hiring manager. you can also use, dear hiring manager if the addressee really is unknown. A cover letter is a great opportunity to make a good first impression and show your personality.

You can address a cover letter in many ways, but as long as it remains formal, which ever cover letter name technique you use should be fine.


Ditch the cover letter salutation and start with your first paragraph. However, professional titles such as “professor” or “dr.” are definitely acceptable as a cover letter salutation and should be used as a sign of respect. It's common for job descriptions to include a point of contact for the recruitment manager for those looking for further information.

If the name of the hiring manager is listed, not using his or her name would show a lack of attention to detail and immediately earn you negative points.


Instead of using only “ dear hiring manager ,” include the department name or the title of the person who will be reading the cover letter to make it more specific. It may also include their title (s). They come off lazy and spammy.

Considering that hiring managers receive countless emails daily, you want to make sure that yours is a job application immediately.


An appropriate salutation is specific and sets the tone for the rest of your cover letter, demonstrating your attention to detail and making your job application stand out. For example, if you are addressing a cover letter to a person with a medical degree or doctorate, you will need to write “dr.” before their name. After addressing the recipient, you can add your full cover letter in the body, or you can include it as an attachment along with your resume.

When you’re applying for a job as a recruiter, it’s especially important to show that you understand the hiring process.


How to address a cover letter. In cover letters, you usually add a header that includes your name and contact information, the date and the recipient's name and contact information. Leave a space then write the date, correctly formatted, e.g.

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